Minutes

Addlethorpe Parish Council Meeting            

Minutes the meeting of Addlethorpe Parish Council held on 14th September 2021 at the small hall, St. Peters Hall, Ingoldmells at 7.30 p.m.

Councillors present : Chairman N.Towers (NT), Cllr. G.Escott, Cllr. C.Cleary (CC), Cllr. T. Smith (TS), Cllr. E.Halliday (EH), Cllr. M. Holyer (MH)

Absent : Cllr. R. Short (RS)

Also present : County & District Councillor C.Davie (CD), 8 members of the public.

In the absence of a parish clerk, Cllr. CC volunteered to act as clerk for the meeting,

1. Chairmans opening comments
To receive introductory remarks from the Chairman.
Chairman NT welcomed everyone to the meeting and opened the public session at 1930hrs.

2. Public session
An opportunity for the public to ask the Council questions and to bring new observations.
Members of the public requested an update on the legal position of the footpath between Rectory Lane and St. Nicholas Close. NT advised that matters were proceeding as planned and a letter had been received from the councils solicitors which was to be discussed in council session.
A member of the public raised an issue regarding dogs out of control on the village green. Council advised that the vast majority of owners kept their dogs under control and it would be unfair to penalise them and their owners due to the actions of a small minority. Public were advised that any issues regarding out of control dogs should be reported using 101.
Cllr. Davie gave an update on the speed checking done on Chapel Lane during August. Volume of traffic ranged from 623 to 947 and there were multiple instances of speeding. Similar issues are happening at Hides Lane and Church Lane. 
Brief discussion on caravan site developments in the area. 

3. Apologies for absence
To receive and approve apologies for absence.
Cllr. RS sent his apologies.

4. Declarations of interest
To receive declarations of interest under the Localism Act 2011.
Members must declare any personal interest in any item on the agenda and state whether they are also prejudiced.  In the case of personal interest, the member may speak and vote on the matter.  In the case of prejudicial interests, the member must withdraw while the matter is discussed.
None.

5. Draft Minutes of the Ordinary meeting held on 13th July, 2021 and the Extraordinary meetings held on 15th July 2021 and 10th August 2021 
To confirm the notes as a true record of the decisions made.
Discussion on minutes of meetings held in July and August.
PROPOSED, SECONDED and RESOLVED to accept the minutes as a true record of the meetings held on 13th July, 15th July and 10th August 2021.

6. Clerks report and action points from the previous minutes
To receive the clerks report and deal with matters arising.
Discussion on Welcome Back fund and if it could be applied for. Cllr CC advised he was meeting Lisa Collins later that week and would ask if Addlethorpe would be eligible.
Discussion on Bus Shelter. Cllr. Davie advised that this could be paid for through highways. Agreed to include on next months agenda.
Minutes from 15th July recorded that a letter was supposed to have been sent to residents regarding the removal of the gates installed on the footpath between Rectory Lane and St Nicholas Close, which was not done. Discussion on current position. Agreed to defer any letter as legal process has now commenced.
Cllr. TS presented a quotation of £112 for the replacement of the gate posts on the village green.
PROPOSED, SECONDED and RESOLVED to accept the quotation. 

7. Reports from External Agencies
To receive reports from LCC and ELDC Cllr. Colin Davie.
Other Councillors reports from external meetings.
Cllr. CD had already spoken in the public session regarding the issues of traffic in the area and the development of caravan sites.
Cllr. CD commented on the local employment situation and the difficulties in securing staff particularly with drivers, carers and hospitality. ELDC will be facing major challenges with staffing (especially HGV drivers) during the winter.
Discussion on general road conditions in the area. Cllr. CD advised that more repair teams were to be engaged with a different type of equipment. Hides Lane is scheduled for early October. A new app will soon be available to clerks for reporting road issues and monitoring the progress. Cllr. Davie commented on the upcoming Skegness & Mablethorpe transport strategy workshops and advised council that they can send a representative.

8. Finance
To receive financial reports and updates. 
To approve payments and receipts. 
Cllr. CC gave an update on the current bank balances and advised that the parish AGAR return had been approved by external auditors.
The following invoices had been received :
Welton Garden Services        Grass Cutting August            £192.00
MK Boughton            Invoice for hours worked in July & August    £300.00

PROPOSED, SECONDED and RESOLVED to approve the above invoices for payment.

9. Planning
To receive and discuss applications.
The following notifications had been received :
N/134/01514/21    Skegness Speedway building        Approved.
S/090/01204/21    Hardys Farm Section 73 Application        Approved.
S/002/01621/21    Golden Anchor caravan park (discussed on 10/8)    No comment advised to ELDC.
S/002/00929/21    Coastfields Leisure Ltd 39 lodges, etc.    Approved.

10. St. Nicholas Close/ Rectory Lane Footpath
To receive and discuss an update on the footpath situation
A letter had been received from Council’s solicitors requesting confirmation that Addlethorpe PC would re responsible for the sellers solictors legal costs. Discussion on letter received.
PROPOSED, SECONDED and RESOLVED to confirm to Council’s solicitor that Addlethorpe PC would accept to pay the sellers costs and to approve the amount payable as £750 plus VAT plus disbursements.

11. Village Green
To receive and discuss an update on the village green.
The installation of new gate posts had already been discussed under matters arising.

12. Position of Clerk
To discuss recruitment plans for a new parish clerk
Cllr. CC stated that he had advertised the position with LALC, but no applications had been received to date. He further advised that he would continue to act as clerk until end of October. Discussion on recruitment of new clerk. Agreed to advertise the position on Linked In.

13. Correspondence
To discuss correspondence received.
The following correspondence had been received:
•    Thank you card from M.Boughton
•    Letter from Tinn Criddle (see item 10)
•    Temporary road closures Orby Road and Hides Lane
•    E-mail from RBLI shop – poppy wreath purchase already arranged
•    LALC annual report and newsletters available to councillors
•    Rural Network newsletters available to councillors
•    Invite from Cllr. Richard Davies to Skegness & Mablethorpe transport strategy workshops. Acknowledged.
•    Invite to get volunteers to provide a list of local heritage assets for ELDC. Interested parties to contact acting clerk.
•    ELDC town and parish newsletter available to councillors
•    Cllr. CD report on traffic on Chapel Lane. Copies available from acting clerk.

14. Agenda items for next meeting
To receive items for inclusion on the next meeting’s agenda.
•    Footpath
•    Welcome back fund ideas
•    Bus Shelter
•    Notice board for village green

15. Date of next meeting
Date of next meeting to be held on Tuesday 12th October 2021at 7.30pm.

There being no further business, Chairman NT thanked all for attending and their contribution and declared the meeting closed at 2055 hrs.